Privacy Policy

Victorian Spearfishing Commission Equipment Library (Victoria, Australia) collects personal information to operate the equipment library safely and lawfully.

Information we collect

• Identity and contact details (name, email, phone, emergency contact)
• Organisation membership details and verification documents
• Photo ID where provided
• Loan history, approval decisions, and admin notes
• Deposit payment method and reference notes you submit (cash or bank transfer)

How we use information

• Verify membership and eligibility to request loans
• Process loan requests, approvals, and deposit holds
• Contact you about active loans, overdue items, and account status
• Maintain audit records for loss, damage, or theft investigations
• Comply with legal obligations, including reporting suspected criminal conduct

Sharing

We may share information with law enforcement, insurers, or legal advisers where required by law or reasonably necessary to recover equipment or investigate theft or damage. We do not accept card payments for deposits.

Retention

Loan records and audit logs are retained for at least 7 years for accountability and dispute resolution. You may request correction of inaccurate data by contacting the administrator.

Security

We use industry-standard measures including encrypted sessions and restricted admin access. Uploaded documents are stored with access restricted to administrators.

This policy should be reviewed by a privacy professional for compliance with the Australian Privacy Act 1988.